Residence Hall Student Conduct Regulations

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Student Conduct Process and Procedures

The residence hall student conduct process is designed to enforce college policy and residence hall regulations while maintaining educational principles. Community living requires standards of conduct, cooperation, negotiation, and respect for all community members, including students and staff. The student conduct process functions cooperatively with the Vice President for Students Office, the Dean of Students, the Campus Hearing Officer, Residence Life Staff, the Jefferson Community College Office of Campus Safety & Security, and local police and emergency response agencies. A resident may be referred to the Jefferson Community College Campus Hearing Officer for an alleged policy violation. Residents should refer to the Jefferson Community College Student Code of Conduct for more information. Students living in the residence halls sign a housing contract that stipulates individual resident student responsibilities. The rules and regulations apply to all residents and their guests/visitors as part of this license.

NOTE: Students will be notified via the Jefferson Community College email system of all scheduled student conduct matters (hearings, decisions, appeals and etc.). It is the responsibility of each student to check their email in a timely manner when involved in a student conduct incident. If a student is unable to access their email or has a problem viewing any correspondence, it is their responsibility to seek the assistance of a student conduct officer residence hall staff member.

Student Conduct Officers

Resident Directors.  Resident Directors are designated hearing officers for the residence halls and adjudicate all but the most serious of residence hall incidents.  Resident Directors are empowered to determine responsibility and assign sanctions.

Office of Housing & Residence Life. The Dean of Students is a designated hearing officer and hears appeals of Resident Director decisions and adjudicates incidents in which high level sanctions (i.e., removal from the residence halls) may be imposed.

Office of the Vice President for Students. The Vice President for Students (or designee) adjudicates the most serious of residence hall incidents, where college conduct regulations are also violated. The Vice President for Students may impose sanctions for the residence halls and the college simultaneously.

Resident Directors

When a Resident Director receives notice of a possible violation of a college policy or residence hall regulation (notice meeting), the Resident Director will review the report and schedule to meet the referred student(s) for a student conduct hearing to discuss the incident.

At this meeting, the referred student(s) will be provided a description of the incident and the alleged violation(s). The student(s) will be given an opportunity to hear the allegations and give their description of what happened. During this meeting, the student is expected to be honest and encouraged to ask questions. The Resident Director may dismiss allegations based on insufficient evidence.

If a resident fails to attend the student conduct hearing with the Resident Director, the hearing may take place in the absence of the student. The resident is responsible for completing all assigned sanctions. The resident maintains the right to appeal the decision to the Office of Housing & Residence Life.

The Resident Director may choose from any of the following options:

  • Refer the incident to a Campus Hearing Officer for adjudication of the incident.
  • Find the student “responsible” for violation of one or more allegations.
  • Find the student “not responsible” for violation of one or more allegations. Dismiss one or more allegations based on insufficient evidence.

Once a resident has been found responsible for violating policy, the Resident Director may assign sanctions of:

  • Reprimand. An oral statement to the resident that he/she has violated residence hall or College policy. This warning should include the nature of the violation and the consequences of further offense.
  • Censure. A written statement that repetition of wrongful conduct would be followed by more severe student conduct action. Such written statement shall become a part of the College’s student conduct file and the resident’s educational record.
  • Restitution. In all student conduct violations involving theft and/or damage to residence hall property, restitution may be required.  The form and/or amount of this restitution are to be determined by the student conduct officer hearing the case.
  • Fine. The amount of the fine is to be determined by the student conduct officer hearing the case in accordance with the fire safety, smoking, alcohol and substance, vandalism policy and other policies deemed necessary.
  • Community Service. Community Service is a student conduct sanction which requires a student to perform unpaid work of benefit to the College community. Community Service provides an opportunity for the student to contribute positively to their community.  The tasks support and supplement services existing on campus.
  • Educational Sanctions.  This can be a requirement to include a writing assignment(s) or attending a class or workshop.
  • Educational Project.  An educational project designed to assist the student in better understanding the overall impact of their conduct decision may be imposed. Such assigned projects may include, but are not limited to, research papers, the creation of educational materials, or the planning and/or presentation of educational programs related to the policy infraction. Assigned projects may not include physical labor unless they are directly related to the violation(s) and are not designed to cause humiliation or degradation to the student.
  • Privilege Revocation. Any privilege offered to the student by virtue of being a resident in housing may be suspended or revoked, such as hosting guests/visitors or borrowing hall equipment.
  • Notification of Parents.  In some situations parents or guardians may be contacted.
  • Behavioral Contract.  Signed behavioral contract, written agreement, or document that sets specific standards to be met or actions required to continue as a resident in the Residence Halls as a result of a violation of any College regulation or residence hall policy.
  • Room Change.  Reassignment to a new room, floor, or hall.
  • Referral. A student may be referred to the Office of Housing & Residence Life, the Office of the Vice President for Students or to any college or other service deemed necessary for the assistance of the student.
  • Residence Hall Warning.  A written statement placed in the student’s file, indicating that further violations of any College regulation or residence hall policy could result in more severe disciplinary action.
  • Residence Hall Probation.  An official action informing the student that the violation of any College regulation or residence hall policy during the probationary period may result in residence hall suspension or residence hall removal. During this specified period, residence hall privileges may be revoked, such as hosting guests/visitors or borrowing hall equipment. Such written statement shall become a part of the College’s  student  conduct  file  and  the  resident’s educational record.
  • Residence Hall Suspension or Expulsion.  An official action informing the student that the violation of any College regulation or residence hall policy during the heightened probationary period will result in residence hall suspension or residence hall removal. During this specified period, residence hall privileges may be revoked, such as  hosting guests/visitors or borrowing hall equipment. Such written statement shall become a part of the College’s student conduct file and the student’s educational record.
  • Residence Hall Relocation.   An official action moving a student from one room to another within the residence halls.

Students relocated to another room may be restricted from entering a specified room, suite, floor, or building. Such written statements shall become a part of the College’s student conduct file and the student’s educational record.

Appeal Process of the Resident Director’s Decision

Residents may appeal the Resident Director’s student conduct decision to the Office of Housing & Residence Life/Dean of Students.  Appeals procedures are handled according to the Jefferson Community College Code of Conduct.

Office of Housing & Residence Life

A resident may be referred to meet with the Dean of Students for more serious matters and/or student conduct action according to the Jefferson Community College Code of Conduct.

Appeal Process

Students may appeal the Office of Dean of Students conduct decision to the Vice President for Students. Appeal procedures are handled according to the Jefferson Community College Code of Conduct.