Guidelines for Documenting a Physical Disability
Eligibility Criteria | General Services | Adaptive Technology | Guidelines & Forms
The following guidelines are intended to help define the type of information needed to substantiate eligibility and to support reasonable requests for accommodation(s). Jefferson Community College students, either incoming or enrolled, who believe they may be eligible to receive accommodation(s) based on a diagnosed, specific physical disability must submit written documentation to verify their eligibility under Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990.
Physical disabilities include a range of conditions whose diagnoses are classified in the ICD-10. It is important to note, however, that a diagnosis does not necessarily constitute a disability. In order for a physical condition to be classified as a disability, the condition must be diagnosable according to the ICD-10 and must substantially impair one or more major life activities.
Reasonable accommodation is an effort on the part of the College to provide equal access to its programs and services while maintaining the essential nature of the College's programs. Accommodation(s) is determined on an individual basis as substantiated by diagnosis and impact to major life functions. Documentation review, accommodation(s), and student support are provided through the Scanlon Learning Skills Center Disability Specialist.
Evaluator Qualifications
The professional conducting assessments, rendering diagnoses of specific disabilities, and recommending reasonable and appropriate accommodations should be qualified to do so. The name, title, and professional credentials of the clinician as well as information about his or her licenses or certifications, area of specialization, and location of employment or practice should be included in the documentation. In addition, the evaluator should not be related by blood or marriage to the student being evaluated.
Timeliness of Testing
The purpose of testing is to determine a student's current level of function and need for accommodation. Evaluation should be current (generally within the past three years).
Diagnosis and Reporting Criteria
The evaluation should be comprehensive and should provide clear and specific evidence that a physical disability exists. The clinician should also use direct language in the diagnosis and explanation for recommended accommodation(s).
A diagnosis for a physical disability will, therefore, include a specific diagnosis based on ICD-10 diagnostic criteria and will describe the degree to which the diagnosed disorder impacts a specific, major life activity or activities for the individual being evaluated. A diagnosis in and of itself does not automatically qualify an individual as having a disability. A prior history of accommodation without proof of current need does not warrant accommodation. Terms like "academic problems" and "test taking difficulty" do not substantiate a disability. Terminology such as "suggests" or "is indicative of" should also be avoided.
Medications prescribed to treat physical conditions may also manifest side effects that may be considered disabling. Therefore, the limitations currently experienced by the individual under evaluation that are caused by such side effects and that pertain to the academic setting should also be clearly articulated.
Requested Accommodation(s)
In order for services to be provided at the college level, specific requests for accommodation(s) must be clearly articulated and accompanied by an explanation for each.
For additional information, please consult the Jefferson Community College Catalog for sections addressing disability policy and disabled student services. If you need further clarification of, or have questions in regard to, these guidelines, please contact Tonya Hoistion, Disability Specialist, in the Scanlon Learning and Sucess Center, at (315)786-2335 (or toll free, (888)435-6522), Jules Center, Room 6-202.
Individuals with concerns about the evaluation processes or the accommodations provided by the College may seek assistance, review, and appeal through Gail W. Miller, Section 504 Compliance Officer, at (315)786-2450 (or toll free, (888)435-6522, ask for Gail Miller), Lansing Administration Building, Room 108.