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Jefferson Community College Website

Degree Works Help

Jefferson Community College is implementing a new degree audit system known as DegreeWorks. Upon completion, this dynamic tool will provide students and advisors an accurate assessment of students’ progress toward degree completion. This link provides resources to assist advisors and students with navigation and explanation of features that the degree audit displays.

SECTION I: SELECT AN AUDIT

Option 1: Enter student’s Banner ID in the Student ID field and hit Enter. (Students have direct access to their own audit upon logging in.)

Option 2: Click on the Find icon and enter search criteria. Click search and matching students will appear in the results area at the bottom of the window.  Click OK to be taken to the first student’s audit.  All students with checkmarks will be loaded - you can access all of the students found by using the drop down Name menu.

  1. Degree: listed in order of major.
  2. Catalog term: listed in reverse alphabetical order.  Use if you are only interested in finding someone in a specific catalog.
  3. Concentration: use to narrow results to students with a specific concentration (note that if you enter a combination that doesn’t exist such as CDEP with a concentration, you will get zero students).
  4. Student type: finds students of a certain type (high school, new, returning, etc.)
  5. Advisor ID: enter a J# to find students assigned to that advisor.
  6. Student attribute: finds students with attributes.  Mostly for Student Records office use (you’re welcome to use, but the codes may not be meaningful.)

SECTION II: AUDIT BLOCK DESCRIPTIONS

Student Header

  1. Block Header (Maroon): the last day and time the audit was refreshed.
  2. Student’s Name.  You may link directly to an email by clicking on the student’s name.
  3. Student’s Banner ID
  4. Advisor: Student’s academic advisor(s).  You may link directly to advisor(s) email by clicking on the advisor(s) name(s).
  5. Program
  6. Concentration: if applicable
  7. Degree: degree program associated with the student’s major. Students in double degrees may select the other degree option from the drop-down in the top menu (under the “print” button).
  8. Catalog Term
  9. Class Level
  10. Confidential: N or blank (no; student has not requested a confidentiality hold on directory information). Please keep in mind that this audit is FERPA protected. Only directory information may be released. Directory information is the student’s full name; parent’s names; local and home addresses; local and home telephone numbers; date of birth; major field of study; dates of attendance; enrollment status; degree(s) and honors(s) earned; most recent previous public or private school attended by student; participation in officially recognized activities and sports; weight and height of members of athletic teams; and election district. Y (yes, confidentiality has been requested; student submitted a written request to withhold disclosure of directory information under FERPA).
  11. Expected Grad Date/Graduation Application: notations appear as students apply, are reviewed, and graduate (or not).
  12. Registration Holds: Students with holds that prevent registration access must go to their Student Menu on Banner Web to view and resolve the holds prior to registration.
  13. Overall GPA: pulled from Banner
  14. JCC Previous Degree: indicates if the student has a previous degree from JCC

Degree Block

  1. Degree program attached to the student’s major program(s).
  2. Required and applied credits (including in progress credits).
  3. College-wide policies are enforced in the Degree Block. Proxy advice appears as students track progress toward completion of these policies. The proxy advice disappears as each requirement is satisfied. 
  4. Examples of proxy advice:

    i. Unmet conditions for this set of requirements: 66 credits are required. You currently have49, you still need at least 17 more credits.

    ii.      A minimum of 30 credits must be taken at JCC. You currently have 17, you still need 13 more JCC credits.

  5. Policies Tracked in the Degree Block

    i.   Minimum cumulative credits required

    ii.  Minimum cumulative GPA required

    iii. Minimum credits completed in residency

  6. Additional blocks containing requirements are listed within the Degree Block with symbols representing in progress status or completion.  

College Placement Testing Results and Requirements

  1. This block displays placement and testing information.
  2. Any required developmental coursework will be displayed here with status.

Major and Concentration Requirements

  1. List of all major/concentration course requirements.
  2. Courses that require prerequisites are denoted with a *.

General Education Block

  1. This General Education Block consists of SUNY GE requirements. It is provided for informational purposes only.
  2. All courses that fit in a General Education category will display in this block, even when multiple courses fulfill the same category.

Other Coursework Block

  1. Coursework that does not apply toward the program.

Insufficient Block

  1. All courses not applied toward the program (i.e., failed, repeated, withdrawn).

In-Progress Block     

  1. All courses in progress and course registrations for future semesters.

Not Counted Block

  1. Coursework that does not apply toward the program.  Typically, this area contains courses completed that are over the credit limit allowed or that do not count for some other reason.
  2. If a course is used ONLY in the SUNY General Education block and not in the student’s program, that course will also display in this area. 

Notes Block

  1. The Notes block appears on the audit only when notes exist on a student’s record.

Registration Checklist

  1. Select “Registration Checklist” from the drop-down worksheet format menu and then click the “View” button. This displays a list of only the courses that are still required for graduation (note that General Education Requirements are not required but will display on this worksheet).

Class History

  1. Click on the “Class History” link to view a list of all coursework on the record.

SECTION III: CREATE A WHAT-IF AUDIT       

The What-If feature enables students to explore how their academic history will fulfill other programs. Processing a What-If audit does not change the student’s program, and the requirements listed are not official until the student actually declares the program through the official process.

  1. Click on the What If link (column on the left)
  2. Select a program from the drop down menu (major and degree fields will automatically fill in).
  3. Select a concentration if applicable.
  4. Click on the Process What-If button (above the primary area of study header, next the format drop down menu)

SECTION IV: PRINT AN AUDIT

Click on the “print” tab in the uppermost menu to print an audit. Do not save an audit to your computer and please keep any printed copies in a secure location. The audit is protected by the Family Educational Rights and Privacy Act (FERPA), which protects the privacy of student education records.

SECTION V: RESOURCES

A web page has been created containing all information in this document. Users may click on the Help link in the audit to access this information as needed.  A FAQ has also been created and is available from the FAQ link. 

Users may scroll to the bottom of the audit and click on the link to email the Student Records Office for assistance at studentrecords@sunyjefferson.edu.