Registration and Withdrawal Policy

PURPOSE:

This policy is designed to establish the appropriate time frames to complete course registration and withdrawal.

DEFINITIONS:

Certain terms are used in this document with specific meanings, as defined in this section.

1. Registration refers to the procedure by which a student enrolls in
2. The term “in good academic standing” means that a student is eligible and has been allowed to register for and undertake academic coursework.
3. The census date is the date set by the College, which typically marks the end of the add/drop period and the beginning of the withdrawal period.

STATEMENT OF POLICY:

1. Students in good academic standing may register using the College’s current registration procedure.
   1. A student may register for a maximum of 19 credit hours during the fall or spring
   2. A student may register for a maximum of 12 credits during an early or late session during the fall or spring terms.
   3. A student may register for a maximum of 12 credits during the summer
   4. A student may register for a maximum of 7 credits during the winter
   5. A student may register for more than the allowed credit hours for a given term with approval from the Chief Academic Officer.
2. In order for a student to drop a course from their academic load they must do so officially using the College’s current registration procedure.
   1. Courses may only be dropped through the census date for the course.
   2. A dropped course will never appear on a student’s official
3. In order for a student to withdraw from a course they must complete the College’s current withdrawal procedure.
   1. Students withdrawing from a course must complete the course withdrawal process prior to completion of 75% of the scheduled number of days in the course.
   2. A student may withdraw from all courses using the College’s current withdrawal procedure. Withdrawing from all classes does not impact a student’s academic standing.
   3. Withdrawals appear on the student’s official academic transcript with a non-penalty designation of “W” and do not impact a student’s grade point average.
   4. Withdrawals are used in the eligibility for financial aid calculation.
4. The Chief Academic Officer issues all administrative withdrawals, which result in the grade designation “Z” being recorded on the student’s official academic transcript. “Z” grade designations do not impact a student’s grade point average.
5. A student may request a late or retroactive administrative withdrawal due to documented extraordinary circumstances. All such requests must be received no later than one calendar year after the end of the semester or summer/winter session in which the course(s) were taken.
6. Students are responsible for all tuition and fees associated with course registration and withdrawal as specified in the Tuition and Fees Policy and the Tuition Refund Policy.
7. The Chief Academic Officer is responsible for overseeing this

APPROVED: Res. 135-18, May 2018
REVISED: Res. 145-25, May 2025